Small vs Large Conference Venues

If a business is thinking about hosting a conference or a similar type of business event, one of the most important decisions it will face will be in choosing the right venue for the event. Possible factors may include the number of possible attendees as well as the budget available, although one of the biggest factors involved will be in deciding on the venue’s size – will they be needing a small or a large conference venue? What difference will it make?

A business hosting an event might want to consider a small conference venue if:

  • They want their conference to have an intimate feel.
  • On the face of it, a small conference venue may look inferior to a much larger venue, but it really depends on what you do with the space. While an especially large venue may be able to house more people, a smaller venue will provide a more intimate atmosphere – a large seminar group perhaps, rather than a lecture or a presentation. Depending on the topic of the conference and the agenda for the day, a small, intimate venue may be perfect for your needs.
  • They want their conference to give an air of exclusivity.
  • Similar to the above, a small conference venue will offer exclusivity – only so many people have been invited and there’s room only for so many to be there. If it’s a very important topic, it can help people to feel honoured and very special, that they are lucky enough to be in attendance.
  • However, be careful not to choose too small a conference venue for your needs. You do not want your attendees feeling crammed in and claustrophobic.

Alternatively, a business hosting an event might want to consider a large conference venue if:

  • They want to impress their attendees.
  • No doubt about it, a large venue can be very impressive. A business throwing a conference in a large venue will look like they know exactly how to wow and look after their attendees. In addition, if they are potential clients or customers, it could be a great way to cement new business relationships with them.
  • They have a lot of people coming.
  • Obviously, a big factor in choosing a venue’s size can simply come down to the number of people expected to be there. If you want to invite as many people as possible then you will have to book a venue for your needs. It will be embarrassing if you choose too large a space, which isn’t fully occupied by your attendees.

Selecting a Conference Centre

Finding a conference centre for your event is a really enjoyable part of the process. Choosing the right place is a vital aspect of the whole event. Finding the right venue can be the difference between you holding a mediocre event and an event that will live long in the memory of your delegates.

Without exception conferences should inform, engage and inspire the delegates that attend them and the right venue can provide atmosphere that is conducive to this. This does not mean that your conference has to be held in an incredible stately home for it to have the most benefit. It means that the event venue needs to suit the type of event you wish to hold. For example if you were to find an incredible stately home for your conference but that your conference required thousands of people to visit it then it is unlikely to be suitable. Therefore, if you are looking for a conference centre and are keen to find somewhere that is suitable for your specific needs then make sure you consider the following.

Size of Event

The size of the event is probably the most important consideration when you are trying to pick a suitable venue. If you want a venue for an event that will accommodate a thousand delegates then you will obviously be limited in your choices. Alternatively if you know that you will only be having a few delegates and would like an intimate venue then there is no point in looking at venues that are designed for thousands of people to attend.

The other main thing to remember in relation to the size of the event is that if you are having a trade show you are likely to need a large venue that has the capacity of housing a large number of people at their own stalls. Also consider the large number of people that will attend the event for a shorter amount of time. This means you should look for a dedicated venue that has the capacity to incorporate a large number of people that attend an event for a short period of time. Ideally it should have a natural through way so that people visiting the event can walk through the event rather than being forced into a bottle neck. So be sure that the layout of the venue suits what you want to use it for.

Location

The location of the event is another crucial aspect to consider. The main consideration you need to make is in regards to the number of people that you want to attend and the transport infrastructure that supplies your event. For example if you want thousands of people to attend on a day basis you will probably do well to locate your conference centre near a highway in Gauteng.

Rules for Planning a Business Event

  • Clearly Know the Goal of the Event
    This is to have a reference point and to know whether the event was a success in the end, or not. Remember just like having a finished picture and specific outcome for business plan, the same rules apply to even the smallest business event.
  • Make sure your chosen venue is an appropriate backdrop for your event.
    This may affect you in the future because people will talk and your reputation is at stake. The last thing you want is negative word of mouth saying that your event was unprofessional and unenjoyable due to the location. Be certain and don’t forget that appearance is automatic branding and a mental picture relates strongly to an association. So, you’ve got to look good.
  • Know who your target attendees are.
    There are various reasons you must know this information intricately. It is very important because once you know who you would like to come, you can conceive all sorts of ways to locate and inform your audience of your function. Knowing this also makes it easier to not be so general regarding your invitation status. If you don’t intend to invite the entire free world, know your target.
  • Be sensible and realistic about the date and time.
    You must take into account whether or not the time and date for your event is convenient for your attendees. You might get this done by considering how important the event would be to your audience as well as what their general schedules might be. For example; is the event during work hours,lunch, after work, before the work day, or over the weekend?
  • Have a foolproof way for attendees to register and contact you.
    This can include and online registration service, a contact e-mail, a contact phone number, or a physical location or locations to purchase tickets. This will not only help you to assess a head count before the event, but help people to better understand all of the details involved. It can also improve your attendance rate because you have interactive-personable communication taking place. Trust these golden rules to make your business event professional, pleasant, and easily accessible for people. These are tried and true and found to be very practical. Follow them and then your ultimate succes will be more likely and the results far more satisfying.

Book the perfect conference venue for your business or social event here.

Business Events for Networking

There are numerous challenges that people must face daily. Some challenges will be more difficult to handle than others. One particular challenge, is knowing which events to attend for great networking.

The principles governing the workings of great networking are part science (objective) and part art (subjective). Just how then, could you be assured of having the top results?

Know-how is usually the solution. There is nothing easy if you don’t understand it or don’t know how to get it done. Therefore, to obtain great results with knowing which events to attend for great networking, you just need to learn more about where exactly to go.

Here are the best event types for great networking.

Business Card Exchanges/Mixers

Why would you attend such an event? Picture a room full of professional people who are eager to make your acquaintance.

Exactly what happens at these events? They are specifically designed for personnel in the same position various industries to meet, mix, and mingle. This is simply an open atmosphere where people talk to one another and make casual introductions.

Seminars and Workshops

These are significant because of the specific targeting factor. You might attend a certain seminar to learn something or you can locate seminars that your target market may attend and sit in as well. During lunch and restroom breaks, you can introduce yourself and have a small talk among the attendees, exchanging contact information of course.

Tradeshows and Business Expos

The reason why these are so great is because, similar to a business card exchange, there are numerous professionals moving to and fro, open for conversation. There are also numerous people stationed at booths who are usually friendly and accommodating. These are also a good idea because of all the free samples like pens, gadgets, and free food.

Career/Job Fairs

Can you tell me how come this a good idea? Let me help you; tons of people buzzing about, employed or unemployed, openly seeking more information and the right opportunity. This is an opportunity to make great connections.

Holiday Business Happy Hours

These holiday events can actually be significant because they are staged at the end of the year and the general mood is cheerful and filled with the joy of the season. The fact that it’s at the end of the year gives you the opportunity to make new connections that could be beneficial entering into the New Year.

Continue to frequent these types of events and you will have an enjoyable time while you form new alliances. You may then expect to have all of the joys, benefits and fruits that those great events provide you with.