Function rooms are a great venue to host many types of events. Hotels, bars and pubs, reception centres, galleries, conference centres and exhibition centre’s all have function rooms in which to hold a fully catered event or a corporate event. When choosing the perfect function venue for any type of event one should consider the following to ensure that the select appropriately.
The occasion is important, as the types of requirements for a one function may not be the same as another. At a corporate events or conference it may be essential for the function room to contain a stage, lighting and sound facilities, projector, microphone, television crews, podium and other amenities. However a wedding on the other hand may require a dance floor, catering facilities, bridal room and a stage for a band or DJ.
It is also important to consider the space in the function room. Can it hold the number of guests attending? The utilization of space is another important consideration, as there are certainly different space requirements for a cocktail function as compared to a sit down banquet. At a corporate event or conference you may need tables for workshops or theatre style seating for lectures and maybe extra space for potential sponsors or exhibitors. The way in which the function room is to be used would definitely determine how much space is needed.
The food at most functions is an important requirement. Whether is is a conference, training session, party or wedding, the food is one of the main highlights. Most functions venues have their own in house catering or restaurant. Many have a catering company which also manages the function room or venue. In addition, some have neither but have an onsite kitchen which enables you to organize your own outside catering. However, before making a decision about any function centre ensure that their food meets your standards and that the menu is varied and caters to all dietary requirements.
Always check what the music capabilities are at the function room or venue of your choice. There are some function venues which insist that you use their own in-house DJ’s or Bands. There may be some function venues that have sound level restrictions. Therefore, you need to ask these questions before organizing your entertainment or music requirements.
Convenience and accessibility is important in order to access the function room or venue. Make that the function venue has ample parking for guests or delegates. In addition, if the function room is within a larger complex signage or assistance at the reception desk is essential. Some planning on your part my be required when choosing some function rooms.
The different types of events that can be held in a function room include: corporate event/conference exhibitions, product launches, gala dinners, charity events, anniversaries, sporting events, PR events, live entertainment events, debutante balls, hens and stag parties, bridal/baby showers, Christmas parties, birthday parties, engagement parties, christenings, and weddings.